In today’s world, event organization has become significantly more complex and, at the same time, more interesting due to the wide range of available digital tools. The use of multifunctional services for event organization not only simplifies the work but also enhances process efficiency. These platforms allow organizers to optimize time, automate routine tasks, and provide a high level of service to guests.
A key advantage of using these solutions is the integration of various functions into one tool: from ticket sales and the creation of unique QR codes to organizing live broadcasts, working with sponsors, and even networking among participants. Modern services also offer convenient mobile apps, which open up new possibilities for event guests: meeting other participants, communication, viewing the event program, engaging in conversations with speakers, accessing presentations, and even navigating the venue.
The main essence of business events is not just ticket sales, but creating a platform for effective networking. A well-chosen service allows the organizer to focus on the quality of the event, delegating the technical aspects to the platform.
Let’s look at some of the most interesting representatives of event services.
RegToEVENT https://regtoevent.com/en/mobile-app/
RegToEVENT is a versatile platform for event organizers, offering a complete and wide range of tools for planning and organizing events. Here you will find everything for participant registration and ticket sales, a landing page builder, a hall layout builder with seating, informational newsletters for participants, functionality for online broadcasts in personal accounts, and much more. Moreover, the service stands out with its high level of customization and the number of features and integrations that meet not only the needs of organizers but also of participants and sponsors. Thanks to features like personalized programs, interactive maps, and chat functionality, it provides convenient navigation and access to up-to-date event information.
Main features and advantages of the RegToEVENT service
RegToEVENT focuses on the principle of “all-in-one,” allowing organizers to focus on event preparation rather than searching for services to solve all their tasks.
- Registration Management: Customizable registration forms, the ability to create different ticket types (various categories, offline, online, with seating, with time slots), and automated reminders for participants.
- Ticket Sales: Payment processing, generation of cashless payment invoices, order status updates.
- Marketing and Promotion: Ability to create custom event pages, work with promo codes and referral programs, email campaign automation.
- Support for Hybrid and Online Formats: The platform ensures convenient interaction regardless of the event format: online broadcasts and interaction with offline guests at the venue.
- Mobile App for Participants: Access to the event program, networking, interactive features, session recordings, sponsor activities, real-time updates, and access to event materials, etc.
- Networking and Interaction: Personalization of participant profiles, TinderBIZ for business networking, personal chats, appointment scheduling, chats with speakers and sponsors.
- Interactive Program: Participants can receive up-to-date information about presentations, add them to their schedule, and receive notifications.
- Management: Payment processing, badge printing, and visitor management on-site.
- Personalization: Ability to customize the app to match the company’s brand (logos, colors, banners).
- Interactive Maps: Convenient for offline participants and chats with event representatives.
- Push Notifications: For informing participants in real-time.
- Surveys and Feedback Collection: Customizable forms for evaluating the event and individual sessions.
- Material Downloads: Access to presentations, informational brochures, and exhibitor materials.
- Gamification: Encouraging participant activity through points, a prize showcase, and QR quests.
- Sponsor Advertising and Branding: A catalog of all participating companies with brief information and contacts for present representatives. Interactive stands for sponsors, chats with participants, and push notifications with offers.
- Interactive Stands: Sponsors and exhibitors can showcase their products through virtual or physical exhibition zones.
- Chatbot Notifications: Notifications for the organizer about registration progress, sales, participant questions, etc.
- Analytics: Detailed statistics on offline participant attendance and location tracking, as well as participant engagement within the app, broadcast attendance data, and survey results.
- Badge Printing: Easy creation of personalized QR badges with various functional codes, on-site badge printing.
- Cost: The cost of the networking app for participants and the commission for generating tickets for paid events is significantly lower compared to competitors.
Cons of the RegToEVENT service
- Complexity for Small Events: Due to the wide functionality, the platform may be too complex for organizing small events where not all features are used.
- Limited Integration with Other Platforms: The service’s policy is to have all tools in one cabinet, which may be an obstacle for organizers who have been using other additional tools for years.
RegToEVENT event app pricing
RegToEVENT offers the use of the mobile app for a specific event, so there are no monthly payments or regular annual subscriptions, which is much more cost-effective for organizers compared to other alternatives. Free events can use the networking app at the rate of €1 per guest, with a minimum of €299 per event.
For paid events, where ticket sales are involved, an additional fee of 1.5% + €1 per confirmed participant order will be charged, with a minimum of €299 per event.
RegToEVENT is suitable for organizing a wide variety of business events, from conferences to exhibitions, where interaction between participants and sponsors is important. It is the ideal choice for large events that require maintaining interactivity and effective communication among guests.
Brella
Brella is a leading networking platform that uses artificial intelligence to optimize contact discovery among event participants. Its primary goal is to help participants quickly and effectively find like-minded individuals, potential partners, or clients based on their interests and professional goals. Brella is well-suited for conferences, business forums, exhibitions, and any other events where networking is crucial. The platform works in both virtual and hybrid formats, making it a versatile solution for modern events.
Main features and advantages of the RegToEVENT service
Brella offers a broad range of features focused on ease of use and maximum participant engagement:
- Intelligent Contact Search: AI analyzes participant profiles and suggests relevant contacts.
- Chat and Video Meetings: The platform allows messaging and organizing video conferences directly.
- Calendar Integration: It supports synchronization with Google Calendar and other services, simplifying scheduling.
- Interactive Agenda: Participants can access up-to-date information on sessions, add them to their schedule, and receive notifications.
- Support for Hybrid and Virtual Formats: The platform facilitates smooth interaction regardless of the event format.
- Simple Interface: An intuitive design makes it easy to navigate, even for beginners.
- Networking: A key advantage of Brella is its networking capabilities. Users highly appreciate the contact-matching algorithms and the effectiveness of the networking tools.
Cons of Brella service
- Limited Features for Organizers: The platform is more focused on networking, so managing other aspects of an event, such as exhibitions or multi-session conferences, may be less convenient.
- Lack of Advanced Features: For example, there are no integrated tools for analytics or event design customization.
- Need for Additional Tools: For online streaming or other technical features, organizers may need to use third-party services.
- Pricing: The high cost can be a barrier for smaller organizers.
Brella event app pricing
Brella offers several pricing plans depending on the event size and format. The license cost depends on the number of participants and the level of functionality. Some organizers report an estimated price of $5000 – $6000 per year. For large corporate clients and regular events, this price is justified, but smaller organizers may find it high. Access to a trial version or a free plan for testing the platform’s capabilities is not always available, which limits its accessibility.
Brella is best suited for events focused on professional networking, such as business conferences or industry forums. Its emphasis on participant interaction makes it an ideal tool for creating meaningful connections in dynamic event environments.
Bizzabo
Bizzabo is a versatile event management platform that provides organizers with a comprehensive set of tools for planning, promoting, and hosting both offline and online events. The platform focuses on creating a personalized experience for participants with powerful networking features, interactive tools, and analytics. It is often chosen for large business conferences, exhibitions, and corporate events, as it allows for maximum event organization optimization and ensures quality participant interaction.
Main features and advantages of the RegToEVENT service
Bizzabo offers a wide range of features for event organization, including:
- Networking and Interaction: The ability to personalize participant profiles, automatic contact recommendations based on interests, chat, video meetings, and tools for creating connections among participants.
- Participant Management: Integration with registration forms, payment processing, badge printing, and on-site visitor management.
- Real-Time Analytics: Tools to monitor participant behavior, engagement, and event effectiveness.
- Marketing and Promotion: The ability to create custom event pages, automate email campaigns, manage promo codes, and referral programs.
- Mobile App: Supports the functionality of virtual and hybrid events, integration with schedules, real-time updates, and access to event materials.
- Hybrid and Virtual Event Support: Includes live streaming, interactive sessions, on-demand video features, and Klik SmartBadge for creating interactive badges.
- Integration with Third-Party Services: Supports CRM systems, marketing platforms (HubSpot, Salesforce, Marketo), and payment gateways.
Cons of the Bizzabo service
- Complexity for Small Events: Due to its extensive functionality, the platform may be too complex for organizing small events where not all of its features are used.
- High Cost: The platform requires significant investment, which can be a barrier for smaller organizers or events with limited budgets.
- Issues with Performance: Some users report that the mobile app sometimes malfunctions, which can complicate navigation during events.
Bizzabo event app pricing
Bizzabo offers custom plans based on event size, participant numbers, and additional services. The estimated cost for large events starts at $15,000 per year. For access to Klik SmartBadge technology or additional services, organizers need to contact the sales team for detailed terms.
Bizzabo is ideal for large business events that require a high level of interactivity and personalization. However, smaller organizers should consider the high cost and complexity of setup.
Cvent
Cvent is a comprehensive event management platform that offers tools for organizing, registering, analyzing, and communicating with attendees. It supports both offline and online formats, including hybrid events. Cvent is designed for large-scale events such as corporate conferences, international exhibitions, training sessions, and seminars. With the Cvent Attendee Hub mobile app, participants gain access to schedules, materials, interactive features, and networking all within one application.
Main features and advantages of the RegToEVENT service
Cvent stands out for its rich functionality, covering all aspects of event management. Key features include:
- Networking: Attendees can exchange 1:1 messages and engage in interactive sessions.
- Customization: The app can be tailored to a company’s brand (logos, colors, banners).
- Interactive Maps: Convenient for offline participants to navigate the event.
- Push Notifications: Real-time updates for attendees.
- Surveys and Feedback Collection: Integration of forms for event and session evaluations.
- Materials Download: Access to presentations, brochures, and exhibition materials.
- Analytics: Detailed insights into attendee engagement, visit metrics, and survey results.
- Language Support: Multilingual interface for international events.
Cons of the Cvent service
- Complexity in Usage: The interface may be confusing for beginners, and setup can be time-consuming.
- High Cost: The platform is aimed at large companies, making it financially unfeasible for small events.
- Limited Features for Small Events: For simpler events, the platform’s functionality might be excessive.
Cvent event app pricing
Cvent offers customized pricing depending on the event size, required features, and service volume. This makes it attractive to large companies, but small businesses should consider its cost-effectiveness. Event organizers must contact the sales department for exact calculations, but it starts at no less than $200 per month with a long-term subscription requirement.
Cvent is ideal for large events that require high customization, detailed analytics, and an interactive experience for attendees. However, its features and costs may be excessive for smaller events or companies with limited budgets.
Accelevents
Accelevents is a multifunctional platform for event organization, supporting virtual, hybrid, and offline events. It combines tools for planning, participant management, ticket sales, audience engagement, and event performance analysis. With interactive features like networking, live polls, Q&A sessions, and gamification, the platform ensures active audience participation. Accelevents is suitable for conferences, exhibitions, webinars, charity events, and other events where interaction and engagement are key.
Main features and advantages of the RegToEVENT service
Accelevents offers a wide range of features that simplify event organization and enhance event effectiveness:
- Ticket Sales and Registration: Ability to create different ticket types (regular, VIP, discounted) with automated reminders for attendees.
- Mobile App for Attendees: Access to event schedules, networking, interactive features, and session recordings.
- Live Streaming and On-Demand Content: Supports online participants through live broadcasts that can be watched on-demand.
- Gamification: Encourages participant engagement with points, badges, and leaderboards.
- Interactive Booths: Provides sponsors and exhibitors with virtual or physical exhibition areas to showcase products.
- Badge Printing: Easy creation of personalized badges with integrated registration.
- Analytics: Detailed reports on event success, helping to assess participant engagement and ROI.
Cons of the Accelevents service
- Long Learning Curve: New users may need time to get acquainted with the platform’s multifaceted features.
- Customization Complexity: The interface for configuring pages and elements can be somewhat confusing.
- Limitations for Small Events: The tool may not be flexible enough for small events with limited budgets.
- Pricing: The platform’s cost might be high for small organizations planning one-time or irregular events.
Accelevents event app pricing
Accelevents offers several pricing plans depending on the event scale and needs:
- Professional Plan: From $5000 for a single event with basic features.
- Business License: $12,000 per year for organizations with regular events.
- Enterprise: Custom pricing for large companies with advanced features.
- White Label: Pricing for branded events with customized features.
A free trial is available for new users, allowing them to evaluate the platform’s functionality before subscribing.
Accelevents is a powerful tool for organizers looking to create interactive events and ensure a high level of participant engagement. However, newcomers in the event space should consider the platform’s complexity and cost.
Hopin
Hopin is a popular platform designed for hosting virtual and hybrid events. It allows organizers to manage events of any format, from small online meetings to large international conferences. The platform offers a wide range of tools for interactive communication, networking, content viewing, and participant interaction. With Hopin, participants can attend sessions, visit exhibition areas, take part in video meetings or real-time discussions, regardless of whether they are attending online or in person.
Hopin positions itself as an all-encompassing service that bridges the gap between virtual and offline events, providing a high-quality experience for all attendees.
Main features and advantages of the RegToEVENT service
Hopin offers a comprehensive set of tools that make it convenient for organizing events of various scales:
- Virtual Rooms and Exhibition Areas: Participants can move between sessions, exhibition booths, or other virtual spaces, mimicking a physical event.
- Streaming Studio: Integration with Streamyard allows for live broadcasts or recorded video with branded elements (logos, banners).
- Networking and Chat: Hopin automatically matches participants for networking meetings, simplifying introductions. There are private and group chats for topic discussions.
- Real-Time Analytics and Reports: Organizers can track participant activity, session views, and other metrics.
- Participant Profiles: Every attendee can customize their profile, adding contact information for easier communication.
- Integrations: The service supports connections to CRM systems (HubSpot, Salesforce), marketing tools (Mailchimp), and interactive apps (Kahoot, Miro).
- Event Marketing: Hopin Canvas allows event pages to be created with customizable templates for easy adjustments.
Cons of the Hopin service
- High Cost: The platform’s pricing makes it less accessible for small organizers or smaller events.
- Complicated Registration: Users note that the login and registration process for participants can be confusing, occasionally leading to glitches.
- Limited Functionality: For example, it only supports Stripe for ticket payments and lacks the ability to set up an interactive calendar.
- Integration Issues: Complex integrations require IT specialists, which may increase implementation costs.
- Less Personalized Events: Some users feel that Hopin is not interactive enough for organizing events with a personalized approach.
Hopin event app pricing
Prices for Hopin vary based on event scale, participant numbers, and features used. Open sources mention prices starting at $99 for 1 organizer access up to $667 for a 5-team member access, but these figures might be outdated as the service does not publicly disclose its pricing. For large events, premium plans offering extended features are available. However, the high cost can make it inaccessible for smaller organizations seeking budget solutions.
Hopin is suited for large virtual or hybrid events such as international conferences, corporate events, or exhibitions but may be challenging for small companies due to its pricing and complexity.
Eventbase
Eventbase is an innovative mobile app tailored for hosting large-scale events such as conferences, exhibitions, and international events. This service stands out with its high level of customization, integration capabilities, and rich functionality, which meet the needs of organizers, participants, and sponsors. With features such as personalized schedules, interactive maps, and chat functions, it provides easy navigation and access to up-to-date event information.
Main features and advantages of the RegToEVENT service
Eventbase offers a wide range of features that simplify event management and boost participant engagement:
- Interactive 3D Maps: Attendees can easily navigate multi-level locations using detailed 3D maps with Deep Map™ technology.
- Personalized Schedules: Organizers can create custom schedules for different attendee groups.
- Chatbot and Recommendation System: The intelligent chatbot answers participant questions, while the recommendation system suggests relevant sessions and contacts.
- Gamification: The platform allows for the creation of interactive tasks and rewards participants, encouraging increased activity.
- Fullscreen Ads and Branding: Tools for sponsors include splash screens, banners, and push notifications.
- Real-Time Analytics: Allows tracking of event statistics without requiring technical expertise.
- Integrations: The API allows the system to be tailored to the needs of organizers, ensuring flexibility and reliable data synchronization.
- Security and Scalability: The service meets corporate security standards and is suitable for global events with millions of participants.
Cons of the Eventbase service
- High Cost: The platform is more suited for large events, making it an expensive option for small-scale events.
- Complex Setup: A significant amount of time and resources is required for fully implementing the platform’s features.
- Limited Integration with Other Platforms: This may pose a challenge for organizers who already use other tools for event management.
Eventbase event app pricing
Eventbase has a flexible pricing model depending on the event’s scale, the number of participants, and the selected features. While this allows organizers to adjust costs according to their needs, the base price remains high. Reviews of the service online suggest a price of around $6000 per year, which may make it financially unfeasible for small events.
This app is ideal for organizing large events with a high number of participants, such as conferences, exhibitions, business forums, or sports events. Eventbase offers the perfect combination of functionality and interactivity required for international-scale events.
Whova
Whova is a multifunctional event management platform that provides an interactive experience for both participants and organizers. It effectively combines digital and offline events, offering a wide range of tools for audience engagement, simplifying management processes, and creating comfortable conditions for interaction among participants. Whova is widely used for conferences, exhibitions, seminars, and corporate events.
Main features and advantages of the RegToEVENT service
Whova offers a broad set of tools to create successful events. Key features include:
- Mobile Schedules: An interactive agenda that allows participants to customize their personal schedules.
- Social Media Integration: Simplifies sharing event information and boosts audience engagement.
- Public Boards: Virtual forums for discussing topics, posting announcements, and organizing informal meetups.
- Business Card Scanning: A feature for exchanging contact details by scanning physical or digital business cards.
- Push Notifications: Real-time notifications to inform participants of schedule changes, event news, or other important updates.
- Interactive Maps: Visualizing the event space with key areas, sponsor booths, or exhibitor stands highlighted.
- Real-time Surveys: Providing feedback between participants and organizers during the event.
- Website Builder: A tool for creating event pages with customizable designs without the need for programming knowledge.
- Offline Access: The ability to view schedules and documents without an internet connection.
- Analytics: Tracking key event metrics, such as the number of visitors, session popularity, and participant geography.
- Customization: Design and feature adjustments to meet the organizer’s needs.
Cons of the Whova service
- Interface Design: Some users note that the visual design seems outdated.
- Excessive Notifications: There’s no option to adjust the types of notifications, which may distract participants.
- Stability Issues: The platform occasionally experiences technical glitches, especially on certain devices.
- Opaque Pricing: The company does not provide clear pricing information, requiring organizers to contact the sales department for a customized offer.
Whova event app pricing
Whova does not disclose its pricing openly. Organizers must request a proposal directly from the sales department, which can be inconvenient for small events or budget-conscious organizations.
Here are some pricing details for 2023 for a 2-day event:
- Starter Plan: $1499 for 500 participants
- Standard Plan: $2999 for 1000 participants
- Professional Plan: $5999 for 2000 participants
Whova is a tool suited for events of various scales, especially useful for medium and large events. It provides organizers with a comprehensive suite of features for managing events and offers participants convenient interaction and networking tools. However, drawbacks such as design and pricing may pose barriers for some users.
Evenium ConnexMe
Evenium ConnexMe is a mobile application designed to create an interactive experience for event participants. This tool helps organizers not only simplify interactions with attendees but also ensures high audience engagement. With features aimed at active participation, ConnexMe is frequently used at conferences, business meetings, seminars, and workshops.
Main features and advantages of the Evenium ConnexMe service
- Instant Polls and Voting: Participants can engage in live voting or respond to questions in real-time, enhancing the event’s interactivity.
- File and Slide Sharing: The app allows users to share presentations and other documents during the event, simplifying access to materials.
- Chats and Messaging: Participants can communicate in private or group chats and receive important updates from organizers.
- Interactive Q&A Sessions: Attendees can ask questions in a digital format, making discussions more structured and effective.
- Engagement Analytics: Organizers receive data on participant activity, which helps evaluate the event’s effectiveness and make improvements.
- Calendar Integration: Ability to sync the event program with participants’ personal calendars for convenient scheduling.
- Service Integration: Ease of integration with other services like CRM or ticket sales platforms.
Cons of the Evenium ConnexMe service
- Trial Version: No free version, only a limited trial period.
- Pricing: The platform may be challenging for organizers of small events due to its relatively high prices.
- Features in Low-Tier Plans: Some advanced features, such as extended analytics, are only available in premium plans.
Evenium ConnexMe event app pricing
Evenium ConnexMe offers several pricing plans based on the number of participants and features. Prices start from $10 per participant for the basic package, with premium options reaching up to $50 per participant. Alternatively, pricing can be $999 per event or $7200 for an annual subscription.
Evenium ConnexMe is ideal for organizers seeking to ensure high interactivity and participant engagement. It is well-suited for conferences, seminars, workshops, hybrid and virtual events, and organizers who prioritize technological solutions to improve communication, efficiency, and the overall participant experience.
Conclusion
Choosing the right event service is an important strategic decision that affects both the preparation process and the guest experience. Before choosing, it is essential to define your event’s key needs: whether CRM integration is required, whether there’s an emphasis on a mobile app for participants, or whether ticket sales and sponsor management tools are a priority.
It’s recommended to select services that offer a comprehensive approach and flexible settings. This will not only save time but also create the most comfortable experience for participants. Integrating all tools into one platform will help avoid chaos and ensure a successful event outcome.